Project Document Storage and Archive Guidelines

On this page:

• Overview
• Document Guidelines
• Archive Instructions

Establishing and maintaining a consistent project document storage and archive repository is an important piece of the Project Management process.

Project Documents Archive

The IT Services PMO has created a shared space to store and archive all project documents and this page outlines some of the details.

During each phase of a project, it is important to keep all relevant project documents in a centralized location.

The reasons we collect, maintain and archive project documents in a central repository:

• Security
• Availability
• Historical Reference

Document Guidelines

Consult the Project Manager Checklist for templates and detailed information on each item.

The following documents should be placed in the IT Services PMO internal AFS space in the Projects.FY2006 directory:

• Initiation
1. Charter
2. Charter Change Request(s)
• Planning
1. Project Kickoff Agenda
2. Team Agendas
3. Scope Statement
4. Project Management Plan
5. Rates Determination Documents
• Execution
1. PAC Checklist
2. Support Strategies Planning Checklist
3. Issues Log
4. Closed Issues
• Closing
1. Post Project Summary Report
2. Closing Meeting Agenda
3. Project Acceptance Form

Storage and Archive guidelines

What, Where, When