Exception Situation Report

This document summarizes how and why the project is in an Exception Situation, the impact of doing nothing, recommended recovery actions, changes to the plan and the impact of this new plan upon the project. The proposed Exception Plan replaces the current Stage Plan.

Exception Situation

State what components of the project are out of tolerance.

Cause of Exception Situation

List the causes of out of Exception Situation.

Impact of Doing Nothing

The impact on the project if the Exception Situation is not resolved will be:

Component	Impact
Stage Schedule
Project Schedule
Stage Cost
Project Cost
Scope
Quality of Development Products
Inter-Project Dependencies

Recommended Exception Plan

This summarizes the Changes to the original Project and Stage Plan:

Scope

Dimension of Scope	Change
Functional	Complete as appropriate....
Organizational
Data
Performance
Implementation Environment
Development Products

Organization

Role	Resource	Reason
Project Board
Key Stakeholder
Client Coordinator
Technical Coordinator
Client Key Resource
Technical Key Resource

Schedule

Step

Base St

XSP St

Base Fn

XSP Fn

Cost

Category	Change
Staff (Internal & External)
Hardware & Network
Software
Training (Project & Installation)
Miscellaneous

Business Case

Ref.	Benefit	New $	Change $
3	Reduce incorrect order entry by 500 per month and reduce the amount of time correcting such errors ...	40k/mth	-20k/mth

	Original	Change
Time To Break Even	4th Qtr after Installation	5th Qtr after Installation

New Risks

New Risk

Counter Measure

Recommendation & Next Steps

Execute Exception Situation Plan from mm/dd/yy.

Execute original Project & Stage Plan.

Suspend Project.

Cancel Project.

Appendix A: Exception Plan

WBS Description Report

WBS	Activity Title	Activity Description Changes (Text 5)
AT	Acceptance Testing	Changes to Step Objective
010	Create Acceptance Test Scripts	New task & description
031	Perform Acceptance Tests	Changes to original task description
060	etc.	Task removed.

Table produced from Process Engineer.

Products Report

WBS	Product Title	Product Description
AT	Acceptance Testing
010	Create Acceptance Test Scripts	Test Scripts
031	Perform Acceptance Tests	Test Results
060	etc.	etc.

Table produced from Process Engineer.

Resource Requirement Report

WBS	Activity Title	Produce	Consult	Review	Approve
AT	Acceptance Testing
010	Create Acceptance Test Scripts	BA (1.0)	Client (0.4)
030	Perform Acceptance Tests	Client (1.5)
060	etc.

Parenthesis indicate resource equivalent

Table created from Process Engineer data.

Project Plan PERT Chart

Produced from Microsoft Project

Project Plan Gantt Chart

Produced from Microsoft Project